(this is particularly useful in a long and complex document where you’re referring to lots of figures, as it saves the numbering going odd if you move figures around). You can also link the numbering to your chapter numbering – so you have Figures 1-1, 1-2, 2-1, 2-2 etc. Use the drop down arrow to pick what you want. You will now get options for changing the numbering from 1, 2, 3 to a, b, c, etc. When you’re adding a caption, click the Numbering button. You can modify your captions, especially their numbering. Modifying and formatting caption numbering etc. Now you can go through and mark all of your figure and table captions using this method. Now you can type the caption text in here, or even paste it in – just make sure it goes blue like the words Figure 1 (we can change that later) to ensure it’s all included as part of the caption. This time, just leave the Caption box blank apart from the words Figure 1. This time, choose Figure rather than Table: Put your cursor below the figure and click on the same Insert Caption button.
Press the OK button and Table 1 and any text you’ve entered will appear below your table. If you haven’t copied the caption text, and you haven’t typed it in the box, don’t worry, as you will have another opportunity to insert it in a moment. Note: right-click and paste won’t work here, but Control-V will work. If you’ve copied the caption text you had previously entered, you can use Control-V to paste it into this box. Now you can type the caption text straight into this box. Once you’ve clicked, the Caption section above it will also change to read Table 1. But we want to differentiate between figures and tables, so click on the arrow on the right to drop down the list. You can see a drop down list which says Figure at the moment. You might want to copy your caption text so it’s available to paste. Remember, we want to mark a difference between tables and figures so that Word can create automatic lists.ĭon’t worry if you’ve already got caption text in there at the moment: do this on a new line. Put your cursor where you want the caption to go (arrow), Click on the Insert Caption button. It doesn’t matter if you’ve already typed in all the caption names just as straight text – let’s do this the proper way and we can move those typed captions into the correct place as we go!Ĭlick on the References tab. I know what you’ve done … you’ve inserted your figure or table then typed its caption underneath, haven’t you? Like everyone else in the world.
How to create table of contents in word 2016 how to#
How to apply captions to tables and figures
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Once you’ve done that, you’ll end up with something like this: Mark all your figures as Figures and all your tables as Tables.We’re going to take a few basic steps here. Follow these instructions and you should be OK! How do I create a list of figures and a list of tables? This is where people usually come unstuck. The tricky thing is creating two lists, one of tables and one of figures. They should be separate from the main table of contents, and listed below. It’s often useful to provide a list of the figures and tables in your document, especially if it’s a long one, like a dissertation or thesis. I’ll devote another article to dealing with something that’s gone wrong … Why do I need a table of figures? In this article, we are going to learn the correct and easy way to do this without heartache and hideousness. But what if you’ve got figures and/or tables and you want to show those in the contents pages, too? It can be a bit fiddly, and I’ve partly written this post to give myself a reference document, too. We’ve already learned how to apply headings styles and create an automatic table of contents. Are you stuck trying to create additional contents pages for the tables and figures in your document? Read on for simple instructions on how to do this.
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